It is everyone's responsibility to ensure data is stored appropriately especially if you are the data owner. Information governance is a key responsibility of every member of the Imperial community and everyone has a part to play in adhering to Imperial's guidelines.
GDPR
It is important to carefully consider 'Confidential' and 'Restricted' data to ensure compliance with legal restrictions such as the General Data Protection Regulation (GDPR) or contractual limitations.
DART
Date Asset Registration Tool (DART) processing is required for all data that is collected, stored or processed by Imperial environments. DART is not the same as an Ethics Committee approval which approves the who and why of data processing, DART records the what, where and how we process the data. Find out more about DART and access the DART tool.
Research Data Management
Funded projects - If you are working on a funded (P code) research project and are unsure of what data classifications you will be working with, please contact [TBC]
Non-funded projects - If you are working on a non-funded research project (F and N codes) and are unsure of what data classifications you will be working with, please speak to your [Head of Department or Data Protection Officer TBC].
All access requirements should be defined in the DART record as part of the initial application, and then ongoing processes to ensure our records are kept up to date, so that we are collecting, processing and storage data in line with approved ethics, contractual, legal and regulatory requirements.
you can find further research data management policies, training and support on the Scholarly Communications Research data management pages.
Below details the data sensitivity labels as defined in Imperials DART, Research Data Governance and FAIR data.
Data sensitivity labels
tbc
This classification relates to data that is free to be shared with any Imperial student, staff, alumni or approved 3rd party without restriction, not including the public.
Examples of this type of data:
- Supporting Services
- Business School
- Faculty of Engineering
- Faculty of Medicine
- Faculty of Natural Sciences, e.g. Large Hadron Collider data
| Research data advice | Sensitive |
|---|---|
| FAIR data advice | Restricted (including embargo data) |
This classification relates to data that should only be shared with approved Imperial student, staff, alumni or third party.
Examples of this type of data:
- Supporting Services, IP addresses and host information.
- Business School
- Faculty of Engineering
- Faculty of Medicine
- Faculty of Natural Sciences
TBC
Certified Environment - 27001
- High Performance Computing BDAU SE (Big Data Analytics Unit Secure Environment)
- High Performance Computing FoM Secure Enclaves
Certified Environment - DSPT (NHS data)
- High Performance Computing BDAU SE (Big Data Analytics Unit Secure Environment)
- High Performance Computing FoM Secure Enclaves
Please note you must not store DSPT (NHS data) on High Performance Computing HPC Clusters or the RDS.
Where to save your files
Find and use the recommended platform to store your data in secure, supported facilities:
Where to save your files
Your devices
Your devices content goes here - tbc
What data can be stored here?
- Unrestricted
- Public
OneDrive for Business
OneDrive for Business offers 5TB of cloud-based storage and is the recommended storage solution for saving personal work files.
SharePoint
SharePoint Online is a cloud-based storage and collaboration service provided by Microsoft as part of the Office 365 suite. A single SharePoint site can store up to 100GB of data.
Shared Group Space
We offer shared group spaces for departments to save team files on our secure central network. This same functionality and more can be achieved by creating a SharePoint site for your team and at no charge.
REDCap
REDCap (Research Electronic Data Capture) is a data collection tool with a simple secure web-based interface designed for clinical researchers to manage their study collection needs.
BOX
Box is a cloud-based storage and collaboration service. It allows you to collaborate on large files with your colleagues and external individuals.
Trusted Research Environment (TRE)
TRE is a secure, cloud-based environment designed for data analysis and facilitating collaboration among researchers. ISO 27001 certification for ICT includes the TRE for the storage and processing of personally identifiable data, personal medical data, and commercially sensitive data.
Research Data Store (RDS)
Research Data Store (RDS) is a central service for storing large volumes of research data.
RDF
TBC
Other
TBC
Further help
If you need more advice or guidance on saving your data in the right place you can request help via the Service Desk.