The Contractor Portal is designed as a repository of technical or specialist information for contractors and third parties undertaking work for Imperial's Property Division. Staff and 天美传媒 can return to our homepage to learn more about our general services.

These forms and documents are updated regularly and should be used as the latest versions. Do not use copies from any other source as the information contained may be out of date. 

Forms

Administrative 

  • Powerpoint 4.3 Ratio Template:
  • Powerpoint 16.9 Ratio Template:
  • General Word Template:
  • Meeting Agenda Template:
  • Meeting Minutes Template:
  • Letterhead A4 Template:
  • Letterhead A4 No Recipient Template:

Building Safety Act (BSA): *TBC

Continuous Improvement Works (CIW): *TBC

Engineering, Energy & Environment (EEE):

  • TRM Terms of Reference:
  • TRM Agenda:
  • TRM & TAG Action Tracker:
  • Exceptions & Revisions Report (M&E):
  • Room Data Sheet (Lab Furniture):
  • Room Data Sheet (M&E):
  • Life Cycle Costing Report:
  • BESPR 2025:
  • M&E Services Site Survey Schedule:
  • BG6 Proformas:
  • Security System Contractors:
  • Fire & Security Alterations and Amendments Form:
  • Electrical Load Balance Sheet:

Finance (F):

  • Cost Analysis:
  • Valuation Certificate:
  • Cost Template:
  • Change Control (Inside Budget):
  • Change Control (Outside Budget):
  • Financial Close Out Form:

H&S Construction Safety Management (CSM):

  • Preconstruction Information:
  • Safety Induction Agenda:
  • Safety Induction Certificate:
  • Principal Designer Report:
  • Day One Safety Induction Form:
  • Accident Reporting Form:
  • Site H&S Assessment:
  • F10 Notification:
  • Roof Permit:
  • Consent to Commence Works:
  • Preconstruction H&S Checklist:
  • CDM Compliance Checklist:
  • Lab Permit to Work:
  • Equipment Decontamination:
  • Area Clearance Decontamination Certificate:
  • CDM Notification:
  • CDM Inspection Report:
  • Fume Cupboard Chemical Safety Form:

Procurment (PR):

  • Single Source Justification:
  • Procurement Plan:
  • Pre-Qualification Questionnaire Documents:

Project Management (PM):

  • Site Handover Form:
  • Defects Certificate:
  • Defects & Outstanding Works Register:
  • Out of Hours Security Notice:
  • Project Closeout:
  • Practical Completion Certificate:
  • Record of Handover:
  • Early Warning Notice:
  • Record of Early Warning Meeting:
  • (Project Manager) Notification of Compensation Event:
  • (Project Manager) Instruction NEC & JCT:
  • Takeover Certificate:
  • Contractor's Submission:
  • Post Project Review Outcome Report:
  • Project Implementation Document (PID) Template:
  • Post Project Review Questionnaire:
  • Risk Register:
  • Post Project Review Preparation Guidance:
  • Project Board Report:
  • Client Brief:
  • Exception Report:
  • Data Sheet Template:
  • End of Stage Sign-Off Form:
  • Contingent Worker Set-Up Form:
  • Lessons Learnt Tracker:
  • Post Occupancy Evaluation Questionnaire Type 1 (Laboratory Spaces):
  • Post Occupancy Evaluation Questionnaire Type 2 (Office Spaces):
  • Post Occupancy Evaluation Questionnaire Type 3 (Teaching Spaces):
  • Post Occupancy Evaluation Client Feedback Survey:
  • Audience Map Template:
  • Stakeholder Map Template:
  • Construction Completion Checklist:

Records Management (RM): 

  • CIBSE Building Log Book Template:
  • Box Project Filing:
  • Box Minor Project Filing:
  • Property Division Box Guidelines:
  • Divisional Records Management:
  • Document Destruction Form:
  • Artefact Guidelines for Construction Projects:
  • Artefact Survey Report:
  • Building Fabric Manual Guide:
  • Building Fabric Manual Template:
  • Operations & Maintenance Manual Guide:
  • Record Document Process Guidelines:
  • Record Document Sign-off Form:
  • Document Transfer Form:
  • Model Release Form:
  • ACRU Records Retention Schedule:

Space Management (SM): 

  • Assets: 
  • BIM Guidance: 
  • Building Codes: 
  • Space Change Form:
  • Space Planning Norms: 
  • Events Office Activity Overview & Risk Assessment: